There are six team member roles: Owner, Admin, Member, Light Member, Administrative Assistant, and Assistant.
Owner, Admin, Member, and Light Member
These roles consume licenses, so you need one purchased license for each Owner, Admin, Member, and Light Member.
These users can be selected as participants in calendars, Instant Scheduling, and Group polls, allowing their availability to be considered when scheduling.
Administrative Assistant and Assistant
These roles do not consume licenses, so you can invite them to the team regardless of the number of licenses in your contract.
These users cannot be selected as participants in calendars, Instant Scheduling, or Group polls, so their availability cannot be considered when scheduling.
Although Administrative Assistant and Assistant roles do not consume licenses, a Google Account or Microsoft account is required to create a TimeRex account.
For supported account types, see List of accounts that can be signed up for TimeRex.
The six roles and their permissions
Admin and Administrative Assistant have the same permissions. Member and Assistant also have the same permissions.
The permission lists below therefore group those roles together.
Team information
Change team information: Owner
View team information: Owner; Admin / Administrative Assistant
Contract information
Change the contract period: Owner
View contract information: Owner; Admin / Administrative Assistant
Members
View members: Owner; Admin / Administrative Assistant
Invite users on the Free plan: Owner; Admin / Administrative Assistant; Member / Assistant
Invite users on the Basic or Premium plan: Owner; Admin / Administrative Assistant
Remove users: Owner; Admin / Administrative Assistant
Change user roles: Owner; Admin / Administrative Assistant
View the invited user list: Owner; Admin / Administrative Assistant
Cancel invitations: Owner; Admin / Administrative Assistant
Delete the team: Owner
Plan management
Purchase licenses: Owner; Admin / Administrative Assistant
Configure automatic license adjustment: Owner
Change from the Free plan: Owner; Admin / Administrative Assistant
Change from the Basic or Premium plan: Owner
Change the contract period: Owner
Change the credit card: Owner
View payment history: Owner; Admin / Administrative Assistant
Issue receipts: Owner; Admin / Administrative Assistant
Calendars
View calendars: Owner; Admin / Administrative Assistant; Member / Assistant; Light Member
A Light Member can view only calendars in which they are a participant.
Create calendars: Owner; Admin / Administrative Assistant; Member / Assistant
Edit calendars: Owner; Admin / Administrative Assistant; Member / Assistant
Delete calendars: Owner; Admin / Administrative Assistant; Member / Assistant
Administrative Assistants and Assistants cannot be selected in participant settings.
Change roles
For how to change the Owner, see Change the Team Owner.
For how to change the role of a team member other than the Owner, see Change a Team Member's Role.
Notes when changing roles
Administrative Assistants and Assistants cannot be selected in participant settings.
Therefore, changing an Owner, Admin, Member, or Light Member to Administrative Assistant or Assistant affects calendars, Instant Scheduling, and Group polls as follows:
If the member whose role is being changed is the only participant, the relevant calendar, Instant Scheduling, or Group poll is deleted when the role is changed.
If two or more participants are set, including the member whose role is being changed, that member is automatically removed from the participant settings when the role is changed.