With Slack integration, you can receive the following notifications in Slack:
A booking is completed using a calendar
A booking completed using a calendar is canceled
A booking completed using a calendar is rescheduled
A response is submitted to a group poll
A date is finalized in a group poll
Slack integration is available to all TimeRex users on all plans.
What You Need
Slack workspace (free or paid plan)
TimeRex account (any plan)
Notes
Notifications can be received only in channels, which are marked with a # or lock icon in Slack.
Notifications cannot be received in Direct Messages or Apps.
To receive notifications in a private channel, invite the TimeRex bot to the channel.
When entering a private channel name in TimeRex, do not include the # or lock icon.
One channel can be connected to each calendar or group poll.
Each team can connect up to 60 channels across its calendars. There is no channel limit for group polls.
If your Slack account role is Guest, you cannot configure Slack integration.
How to Connect Slack and TimeRex
A team owner, admin, or Administrative Assistant can connect Slack by following these steps:
Sign in to TimeRex with the Google or Microsoft account you normally use.
Switch to the relevant space and click Team Settings.
Under Integrations, click Slack to open the Slack integration page.
Click Connect with Slack.
Allow TimeRex to access Slack.
After the integration is set up, the name of the connected Slack workspace is displayed.
Slack must be connected separately for each space.
Switch to the space that contains the calendar for which you want to receive notifications, then configure the integration from Team Settings.
How to Use Slack Integration
Configure Slack on the Create/Edit calendar screen or the Create group poll screen as follows.
Calendars
After connecting Slack, open Advanced settings on the Create/Edit calendar screen. Under Integrations, click Add service integration, then click Slack and select the Channel where you want to receive notifications.
The drop-down list shows channels in the connected Slack workspace.
To receive notifications in a private channel, enter the channel name in Channel. Do not include the # or lock icon.
When a booking is completed, canceled, or rescheduled using a calendar with Slack integration, a notification is sent to the configured channel.
Group Poll
When creating a group poll, enter the Channel where you want to receive notifications.
Do not include the # or lock icon in the channel name.
When a response is submitted to a group poll with Slack integration, a notification is sent to the configured channel.
A notification is also sent when the date is finalized.
To Receive Notifications in a Private Channel
To receive notifications in a private Slack channel, invite the TimeRex bot to the channel.
You can invite the bot using either of the following methods.
Method 1: Mention the TimeRex Bot
In the private channel, enter @timerex to mention the TimeRex bot.
Click Add to Channel.
Method 2: Add the TimeRex App from the Channel Settings
Open the private channel settings.
On the Integrations tab, click Add an App.
Search for TimeRex, then click Add.
Notification Details for Confirmed Bookings and Group Polls
Notifications are sent to the channel by the TimeRex bot connected to Slack.
Calendars
A calendar notification includes:
The name of the person who added the booking
The booking date, time, and time zone
The calendar name as a blue link
Click the calendar name to open the booking page.
The guest company name
The guest name
The host participant name
The View details button
Click View details to view the booking details in TimeRex.
Cancellation notifications contain the same information.
If a guest reschedules, the notification shows the dates and times before and after the change.
If a Private Calendar Name is set, it is also displayed.
Group Poll
When a Response Is Submitted
A response notification includes:
The name of the person who submitted the response
The group poll name as a blue link
Click the group poll name to open the poll page.
The guest company name
The guest name
The candidate dates and times with the response for each (○ or ×)
The host participant name
The Schedule confirmation page button
Click the button to review the poll status, finalize the date, and view the finalized date and time in TimeRex.
When the Date Is Finalized
A finalized-date notification includes:
The booking date, time, and time zone
The group poll name as a blue link
Click the group poll name to open the poll page.
The company names and names of guests who responded ○ for the finalized date and time
The host participant name
The Schedule confirmation page button
Click the button to review the poll status, finalize the date, and view the finalized date and time in TimeRex.
Guests who responded × for the finalized date and time are not listed in the finalized-date notification.
How to Disconnect Slack and TimeRex
To disconnect Slack and TimeRex, open the Slack integration page and click Disconnect Slack.
Disconnecting Slack does not remove the Slack settings from your calendars. If you reconnect Slack, the integration resumes.