With Microsoft Teams Chat integration, you can receive the following notifications in Microsoft Teams Chat:
A booking is completed through a Calendar.
A booking completed through a Calendar is canceled.
A booking completed through a Calendar is rescheduled.
A guest submits a response to a Group poll.
A date and time are confirmed for a Group poll.
Microsoft Teams Chat integration is available to all TimeRex users.
Requirements
A Microsoft 365 account with a Microsoft Teams license on one of the following plans:
Microsoft 365 Business Basic
Microsoft 365 Business Standard
Microsoft 365 Business Premium
A TimeRex account on either a Free or paid plan
For a Microsoft 365 account that supports Microsoft Teams Chat integration, the Teams meeting option appears in the Outlook email composition screen.
Important
Each Calendar or Group poll can be connected to one chat.
Each team can connect up to 60 chats across its Calendars. There is no chat limit for Group polls.
Only group chats can be connected.
One-to-one chats and chats containing only yourself cannot be connected.
A chat with no posted messages does not appear as an available destination.
Team channels cannot be connected, whether they are public or private.
Connect Microsoft Teams Chat to TimeRex
A team owner, admin, or Administrative Assistant can set up Microsoft Teams Chat integration.
Log in to TimeRex with the Google or Microsoft account you normally use.
Switch to the relevant space, then select Team Settings.
Under Integrations, select Microsoft Teams Chat to open the Microsoft Teams Chat integration page.
Select Connect.
Sign in to Microsoft Teams Chat.
Allow TimeRex to access Microsoft Teams Chat.
You must connect Microsoft Teams Chat separately for each space.
Switch to the space containing the Calendars for which you want notifications, then configure the integration from Team Settings.
Use Microsoft Teams Chat integration
Configure Microsoft Teams Chat integration when creating or editing a Calendar, or when creating a Group poll.
Calendars
After connecting Microsoft Teams Chat, open the Calendar create or edit page. Under advanced settings, go to the Service integration section, select Add service integration, then select Microsoft Teams Chat.
In Chat, select the group chat where you want to receive notifications.
When a booking is completed, canceled, or rescheduled through that Calendar, a notification is sent to the selected chat.
Group polls
When creating a Group poll, select the group chat in Chat.
When a guest responds to the Group poll, a notification is sent to the selected chat.
When the date and time are confirmed, the confirmed date and time are also sent to the chat.
Notification Details for Confirmed Bookings
Notifications are posted by the Microsoft Teams account that was used to connect Microsoft Teams Chat in Team Settings.
Calendars
Select the Calendar name shown in blue in the notification to open the booking details in TimeRex.
If a Private calendar name is set, it is also shown in the notification.
Group polls
The notification includes two URLs.
The first URL opens the Group poll page.
The second URL opens the TimeRex page where you can review responses, confirm the date and time, and view the confirmed date and time.
In a confirmation notification, only guests who responded ○ for the confirmed date and time are listed. Guests who responded × are not listed.
Disconnect Microsoft Teams Chat from TimeRex
On the Microsoft Teams Chat integration page, select Disconnect Microsoft Teams Chat.
Note: Disconnecting Microsoft Teams Chat does not remove the Microsoft Teams Chat settings from your Calendars. If you reconnect, those integrations resume.