The Instant Scheduling feature allows for one-time date and time adjustments, where the date and time are determined by the guest after manually selecting a candidate date and time.
The Instant Scheduling feature is available for all plans, and there is no limit to the number of schedule adjustments.
The number of members who can be set as scheduled participants is limited to two for the Free Plan and three for the Basic Plan and above.
The maximum number of date and time slots that can be selected is 10, regardless of the plan.
For answers to frequently asked questions, please visit our support page here.
Create an Instant Scheduling page
If you want to create pages in a folder, select the folder first
We do not support moving pages to a different folder after creation
Open an Instant Scheduling page creation screen by either of the following steps
Click the "＋ Create Page" button in the "Instant Scheduling" tab on the TeamSpace dashboard
Click the "Adjust the schedule" button on the TeamSpace dashboard, then click "Instant Scheduling"
Set Name, Event duration, Participants, Web Conference Settings, Appointment privacy settings
Event duration can be set from 15 minutes up to 480 minutes in increments of 1 minute
Click on "Proceed to date selection"
Click on the date and time you want to make a date and time candidate (Maximum 10 slots)
Click on "Create"
Copy the URL and guide guest to it
Display of participating member's schedule when selecting a candidate date and time
In the Select a candidate date screen, the schedule on the linked calendar of each participating member is displayed.
The schedule is color-coded for each participating member, and the name of the schedule is also displayed if the following applies to the participating member.
yourself
If you are linked to Google Calendar, the calendar displayed in "Other calendars"
If you are linked to Outlook Calendar, the calendar displayed in "Other Calendars"
Mouse over each appointment to see the participating member's name (whose linked calendar the appointment is on), scheduled time, and the name of the appointment (if any of the above apply).
Appointment registration on the linked calendar
The date and time candidates selected at the time of Instant Scheduling page creation will be registered as tentative appointments on each participating member's linked calendar.
Once the booking is completed, all appointments on the linked calendar except for the confirmed date and time will be deleted.
Notification email upon completion of booking
Upon completion of the booking, a notification email will be sent to the following person.
Guests with a booking
Each participating member
Instant Scheduling page creator
* If the creator is a participating member, no duplicate emails will be sent
Instant Scheduling does not support notifications to each chat tool (Slack, Chatwork, Microsoft Teams Chat) or notification email address.
Reminder Email for bookings
A Reminder Email to the guest will be automatically sent at 16:00 Japan time on the day before the appointment.
Instant Scheduling does not support customization of Reminder Email sending time or additional messages.
Display on dashboard
"Adjusting" tab
You can check the list of pages under schedule adjustment, and click on a page to open a detailed page to check the settings.
You can search pages by schedule name and participating member name.
Pages can be deleted from the "︙" three-point button on each page.
"Confirmed" tab
You can check the list of confirmed appointments and click to check the details of the appointments.
You can search appointments by schedule name, participating member name, or guest name.