Participating member settings
Members who have joined the team will appear in the "Participating member settings" section of the Create/Edit Schedule Adjustment Calendar page.
* Administrator Assistant and Assistant cannot be selected in the participating member settings.
How to select a member
Select Member
Click (select) or drag & drop a member to add it to the participating members, and it will appear in green.
Enter text in the search box and only matching members will be displayed. You can search by team member account name.
Members shown in green are candidate members for the relevant meeting.
The maximum number of members that can be selected is 12, regardless of the participation method.
* In the case of the Free Plan, the maximum number of members that can be selected is 2.
Calendar Slot Availability
Select "All participants must be available," "One or more participants must be available," or "One participant from each of the two groups."
If there is more than one person in charge of the meeting, you can offer not only dates and times when everyone is available, but also dates and times when one person can attend, or when at least one person from each of the two groups is available.
The "One participant from each of the two groups" option is available for Basic Plan or higher subscriptions.
*The same member cannot be selected for both groups in the "One participant from each of the two groups" option.
Method of determining participating members
If more than one person is selected in a group under "One or more participants must be available" or "One participant from each of the two groups," it is possible to set the method of determining the participating members.
"Evenly Assignment First" and "Priority order" are available for Basic Plan or higher subscriptions.
Evenly Availability First
In the case of "Evenly Availability First" from among the participating members whose linked calendars are available at the date and time selected by the guest, the member with fewer assignments will be assigned preferentially.
Please refer to the following help page for details.
https://help.timerex.net/ja/articles/10145495 *Japanese only
Evenly Assignment First
In the case of "Evenly Assignment First," only the date and time candidates of the participating member with the fewest cumulative assignments for the relevant schedule adjustment calendar will be displayed to the guest. When the guest completes the schedule adjustment, that participating member will be assigned.
*"Evenly Assignment First" can only be selected when "One or more participants must be available" is selected as the participation method. It cannot be selected for "One participant from each of the two groups."
Please refer to the following help page for details.
https://help.timerex.net/ja/articles/15283865 *Japanese only
Priority order
In the case of "Priority order," a participating member will be determined from among the members whose linked calendars are available, based on the priority you set.
Schedule Adjustment Method
"All participants must be available": Schedule adjustment at a time when all candidate members are available
When the meeting partner selects a date and time from the schedule adjustment calendar and the schedule adjustment is completed, an email will be sent to all selected participating members.
In addition, appointments are automatically added to the Google Calendar or Outlook Calendar that each member has linked.
"One or more participants must be available": Schedule adjustment at a time when any one of the candidate members is available
When the meeting partner selects a date and time from the schedule adjustment calendar and the schedule adjustment is completed, an email will be sent only to the one member whose participation has been confirmed.
In addition, the appointment is automatically added to the Google Calendar or Outlook Calendar of the member whose participation has been confirmed.
"One participant from each of the two groups": Divide the candidate members into two groups, and schedule adjustment at a time when at least one person from each group is available
When the meeting partner selects a date and time from the schedule adjustment calendar and the schedule adjustment is completed, an email will be sent only to the two members whose participation has been confirmed, one from each group.
In addition, appointments are automatically added to the Google Calendar or Outlook Calendar of the members whose participation has been confirmed.