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Create a Calendar

Follow the steps below to create a calendar.

Create a Calendar

  1. On the Home screen in your personal space or team space, open Calendars

  2. Select Create calendar

  3. Configure the calendar settings

  4. Select Create Calendar

  5. Copy the scheduling page URL and share it with guests

Settings Available for a Calendar

Basic settings

  • Calendar name

  • Set a private calendar name

  • Booking duration: From 10 to 480 minutes, in one-minute increments

  • Reserved time before and after: Up to 180 minutes, in one-minute increments

    • Event name for reserved time

Participant settings

  • Participation type

    • How to assign participants

  • Select participants

Web meeting & meeting room settings

  • Web meeting settings

    • Not used

    • Zoom

    • Google Meet

    • Microsoft Teams

      • Who should host the meeting?

    • Hide the online meeting URL from guests

  • Meeting room settings: Basic Plan and Premium Plan

    • Reserve a meeting room when a booking is completed:

Advanced Settings

Open Advanced settings to configure the following settings.

Availability settings

  • Available hours by day of the week

  • Change the reception hours for a specific day: Basic Plan and Premium Plan

  • Calendar timezone

  • Accept bookings on public holidays

  • Booking acceptance period

    • Auto

      • How many hours from now should available times start?

      • How many days of available times should be offered?

    • Specified date

      • Set start and end dates

      • How many hours before each start time should bookings close?

  • Interval between available times

  • Set a limit on the number of bookings?: Basic Plan and Premium Plan

  • On the scheduling page, enable "Notify the host" when the guest cannot find a suitable time?”: Basic Plan and Premium Plan

  • Cancellation / reschedule deadline: Basic Plan and Premium Plan



Guest questions

  • Guest questions: Premium Plan

Display & message settings

  • Display name

  • Message shown at the start of scheduling

  • Message shown at completion and in the booking completion email

    • Send the email to the guest about the completed booking

  • Reminder email: Basic Plan and Premium Plan

Text entered as a URL, such as https://example.com, in the start message, completion message, or reminder email message is automatically converted into a hyperlink.

Host email & privacy settings

  • Receive confirmation, cancellation, and reschedule emails

  • Notification email addresses: Basic Plan and Premium Plan

    • Notifications to receive

      • Booking completed

      • Host contact

      • Language

  • Event privacy

Service integration

Chat tools

  • Slack

  • Chatwork

  • Microsoft Teams Chat

Spreadsheets

  • Google Sheets

CRM

  • Salesforce: Premium Plan

  • HubSpot: Premium Plan

Marketing tools

  • Google Analytics: Premium Plan

  • Google Ads: Premium Plan

  • Facebook Ads: Premium Plan

Online business card exchange tools

  • Sansan

  • Eight

  • Sansan Meishi Maker

Automation & developer tools

  • Zapier

  • Webhook

  • TimeRex API

  • Form Post: Premium Plan

Publication setting

  • Accept bookings?

For instructions on changing a calendar after creation, see Edit a Calendar.

FAQ

I cannot select “Create Calendar.” The button remains gray.

If a required field is blank or contains an invalid value, you cannot select “Create Calendar.”

Check whether an error message is displayed and whether either of the following applies:

  • Calendar name is blank

  • A custom value for Booking duration or Reserved time before and after contains characters other than half-width digits

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